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Looking for accounting and business management software that can manage your company's sales, purchases, inventory, customers, suppliers, invoices and business operations from one platform?
Digify Soft Solutions provides integrated ERP + CRM + Inventory + Accounting + Business Management Software designed for small and medium-sized businesses as well as growing enterprises.
Instead of managing your business with separate Excel files, accounting software, inventory applications, CRM tools and WhatsApp conversations, an integrated system can connect the major business processes.
*Final commercial terms depend on the selected modules, users, integrations and implementation requirements.
Accounting software focuses primarily on financial transactions.
Business management software goes beyond accounting and can connect:
An integrated platform can therefore connect financial information with the transactions that create it.
For example:
PURCHASE
↓
INVENTORY
↓
SALES
↓
INVOICE
↓
PAYMENT
↓
ACCOUNTING
This gives management a connected view of business operations.
Accounting is an important part of every business, but business owners also need to know:
How much stock do I have?
Which products are selling?
What did I purchase this month?
Which customers owe money?
Which suppliers need payment?
How many sales leads are open?
Which orders are pending?
What is today's sales value?
Which branch is generating sales?
An integrated business management system can connect these answers.
A modern business platform can connect:
Financial transactions and reports.
Business operations.
Customers, leads and sales pipeline.
Products, stock and warehouses.
Retail transactions.
Customer communication.
Invoice/document data extraction.
Management information.
| Function | Accounting Software | Business Management Software |
|---|---|---|
| Invoicing | ✓ | ✓ |
| Expenses | ✓ | ✓ |
| Customers | ✓ | ✓ |
| Suppliers | ✓ | ✓ |
| Receivables | ✓ | ✓ |
| Payables | ✓ | ✓ |
| Inventory | Basic/Depends | ✓ |
| Purchasing | Basic/Depends | ✓ |
| Sales Orders | Depends | ✓ |
| CRM | Usually separate | ✓ |
| Sales Pipeline | Usually separate | ✓ |
| Manufacturing | Usually separate | ✓ |
| Distribution | Usually separate | ✓ |
| POS | Usually separate | ✓ |
| Service Management | Usually separate | ✓ |
| WhatsApp Integration | Depends | ✓ |
| OCR | Depends | ✓ |
| Dashboards | ✓ | ✓ |
| Multi-Branch | Depends | ✓ |
| Requirement | Excel | Accounting Software | ERP | ERP + CRM + Accounting |
|---|---|---|---|---|
| Accounting | Manual | ✓ | ✓ | ✓ |
| Invoicing | Manual | ✓ | ✓ | ✓ |
| Purchases | Manual | ✓ | ✓ | ✓ |
| Inventory | Manual | Basic | ✓ | ✓ |
| Sales | Manual | ✓ | ✓ | ✓ |
| Customers | ✓ | ✓ | ✓ | ✓ |
| Suppliers | ✓ | ✓ | ✓ | ✓ |
| CRM | — | Usually separate | Optional | ✓ |
| Manufacturing | — | Usually separate | ✓ | ✓ |
| Distribution | — | Limited | ✓ | ✓ |
| POS | — | Separate | ✓ | ✓ |
| — | Depends | Optional | ✓ | |
| OCR | — | Depends | Optional | ✓ |
| Dashboards | Limited | ✓ | ✓ | ✓ |
| Multi-Branch | Difficult | Depends | ✓ | ✓ |
| Business Automation | Limited | Some | ✓ | ✓ |
Manage:
Manage:
Manage:
Maintain a central database containing:
Manage:
LEADS
↓
PROSPECTS
↓
OPPORTUNITIES
↓
QUOTATIONS
↓
CUSTOMERS
CRM can also manage follow-ups and salesperson activities.
Track:
Track:
Record and categorise business expenses.
Management can view configured expense reports by:
A dashboard can provide visibility into:
| KPI | Example |
|---|---|
| Sales | Today / Month |
| Purchases | Current period |
| Inventory | Current stock |
| Receivables | Outstanding |
| Payables | Outstanding |
| Expenses | Current period |
| Customers | New / Active |
| Leads | Open / Converted |
| Orders | Pending |
| Branches | Sales comparison |
Management reports can include:
For product-based businesses, accounting and inventory are closely connected.
Consider this example:
Business purchases 100 units.
↓
100 units received into stock.
↓
20 units sold.
↓
80 units remain.
↓
Customer invoice generated.
↓
Relevant financial transaction recorded.
This reduces the need to maintain completely separate records.
CRM and accounting can work together across the customer lifecycle.
↓
↓
↓
↓
↓
The sales team can see the customer relationship while finance can access relevant transaction information.
WhatsApp can be integrated into selected business workflows.
Potential use cases include:
Customer sends WhatsApp enquiry.
↓
CRM lead created.
↓
Salesperson follows up.
↓
Quotation prepared.
↓
Customer confirms.
↓
ERP order created.
↓
Invoice generated.
↓
Customer receives configured communication.
Many businesses receive supplier invoices in PDF or image format.
OCR can help extract relevant information.
→
Read
→
Type
→
Verify
→
Save
Upload PDF/image
↓
OCR
↓
Extract data
↓
Verify
↓
Create purchase/invoice record
This can reduce repetitive data entry where the workflow is properly configured.
Cloud-based business software can allow authorised users to access the system through supported internet-connected devices.
This can be useful for:
The exact availability of mobile, browser and offline functionality depends on the implementation.
Retail businesses can combine:
POS
Inventory
Sales
Customers
Purchases
Accounting
A sale can be connected to inventory and accounting workflows.
Wholesale businesses can manage:
Supplier
↓
Purchase
↓
Warehouse
↓
Customer
↓
Sales
↓
Invoice
↓
Payment
This provides a connected transaction trail.
Distribution companies can connect:
Purchase
↓
Warehouse
↓
Inventory
↓
Sales Order
↓
Dispatch
↓
Invoice
↓
Payment
CRM can additionally manage customer relationships and sales representatives.
Manufacturers can connect:
Raw Materials
↓
Purchase
↓
Inventory
↓
BOM
↓
Production
↓
Finished Goods
↓
Sales
↓
Invoice
↓
Accounting
This provides an integrated operational and financial workflow.
Service businesses can connect:
Lead
↓
Customer
↓
Service Request
↓
Work Order
↓
Service
↓
Invoice
↓
Payment
This creates a customer-to-payment workflow.
Businesses with multiple locations can centralise information.
For example:
Nairobi Branch
Mombasa Branch
Kisumu Branch
Nakuru Branch
↓
Management can view configured branch-wise information while maintaining access controls.
Businesses across Kenya can explore integrated software in:
Nairobi
Mombasa
Kisumu
Nakuru
Eldoret
Thika
Malindi
Kitale
Garissa
Kakamega
Meru
Nyeri
Machakos
Kiambu
Nanyuki
Embu
Kericho
Bungoma
Busia
Vihiga
Homa Bay
Kisii
Nyamira
Narok
Bomet
Kajiado
Lodwar
Mandera
Wajir
Lamu
Voi
Kilifi
Johannesburg, Cape Town, Durban, Pretoria, Gqeberha, Bloemfontein, East London, Pietermaritzburg, Polokwane, Mbombela, Kimberley, Rustenburg, George.
Nairobi, Mombasa, Kisumu, Nakuru, Eldoret, Thika, Malindi, Kitale, Garissa, Kakamega, Meru, Nyeri, Machakos, Kiambu, Nanyuki, Embu, Kericho, Bungoma, Busia, Vihiga, Homa Bay, Kisii, Nyamira, Narok, Bomet, Kajiado, Lodwar, Mandera, Wajir, Lamu, Voi, Kilifi.
Lagos, Abuja, Kano, Ibadan, Port Harcourt, Benin City, Enugu, Kaduna, Jos, Ilorin, Abeokuta, Onitsha.
Cairo, Alexandria, Giza, Port Said, Suez, Luxor, Aswan, Mansoura, Tanta, Ismailia.
Accra, Kumasi, Tema, Tamale, Takoradi, Cape Coast.
Dar es Salaam, Arusha, Mwanza, Dodoma, Mbeya, Zanzibar City.
Kampala, Entebbe, Jinja, Mbarara, Gulu.
Kigali, Huye, Gisenyi, Ruhengeri.
Addis Ababa, Dire Dawa, Mekelle, Gondar, Hawassa.
Casablanca, Rabat, Marrakesh, Tangier, Fes, Agadir.
Algiers, Oran, Constantine, Annaba, Blida.
Tunis, Sfax, Sousse, Bizerte, Gabès.
Luanda, Huambo, Lobito, Benguela, Cabinda.
Kinshasa, Lubumbashi, Mbuji-Mayi, Kisangani, Kananga.
Yaoundé, Douala, Bamenda, Bafoussam, Garoua.
Abidjan, Yamoussoukro, Bouaké, San-Pédro.
Dakar, Touba, Thiès, Saint-Louis.
Lusaka, Kitwe, Ndola, Livingstone, Kabwe.
Harare, Bulawayo, Mutare, Gweru, Kwekwe.
Windhoek, Walvis Bay, Swakopmund, Oshakati.
Gaborone, Francistown, Maun, Molepolole.
Maputo, Matola, Beira, Nampula, Chimoio.
Lilongwe, Blantyre, Mzuzu, Zomba.
Maseru, Teyateyaneng, Mafeteng.
Mbabane, Manzini, Matsapha.
Bamako, Sikasso, Mopti.
Conakry, Nzérékoré, Kankan.
Freetown, Bo, Kenema, Makeni.
Monrovia, Gbarnga, Buchanan.
Lomé, Sokodé, Kara.
Cotonou, Porto-Novo, Parakou.
Ouagadougou, Bobo-Dioulasso.
Niamey, Zinder, Maradi.
Mogadishu, Hargeisa, Kismayo, Bosaso.
Djibouti City.
Libreville, Port-Gentil, Franceville.
Brazzaville, Pointe-Noire.
Bangui.
Khartoum, Omdurman, Port Sudan.
Juba.
Cloud-based systems can help businesses connect:
Accounting
ERP
CRM
Inventory
Sales
Purchasing
Reporting
from a central platform.
A management dashboard can answer important questions.
How much did we sell?
How much did we purchase?
What stock do we have?
Who owes us money?
Who do we owe?
Where are we spending money?
How many leads are open?
Which orders are pending?
Before selecting accounting and business management software, check:
| Requirement | Why It Matters |
|---|---|
| Cloud Access | Remote business access |
| Invoicing | Sales transaction management |
| Purchases | Supplier transaction management |
| Inventory | Stock visibility |
| CRM | Customer management |
| Payroll | Employee-related processing |
| Reports | Management information |
| Dashboards | Quick visibility |
| Multi-Branch | Centralised operations |
| Customer communication | |
| OCR | Reduce invoice data entry |
| API | Connect other systems |
| Security | Protect business data |
| Support | Implementation and assistance |
| Scalability | Support future growth |
It is software that combines accounting-related functions with wider business processes such as sales, purchasing, inventory, customers and reporting.
No. Accounting software primarily focuses on financial processes. ERP can cover broader operational functions.
Some accounting systems offer inventory functionality. Businesses with complex stock requirements may need integrated ERP inventory management.
Yes. CRM and accounting can be integrated so that customer and transaction information can flow between systems.
WhatsApp can be integrated for selected customer and business communication workflows.
OCR can be used to extract information from invoice images or PDFs in a configured workflow.
Multi-branch functionality can be configured depending on the system and business requirements.
Yes. Manufacturing workflows can include purchasing, raw materials, BOM, production, finished goods, sales and accounting.
Yes. Wholesale businesses can manage purchasing, inventory, customers, sales and financial transactions.
Yes. Distribution workflows can connect warehouses, inventory, customers, orders, dispatch and invoicing.
Cloud accounting and business management systems can be suitable for SMEs, particularly where businesses need remote access and centralised information.
The promotional offer is:
*Subject to selected modules, users, integrations and implementation requirements.
Looking for:
Accounting Software
Business Management Software
ERP
CRM
Inventory
Sales
Purchase
Invoicing
Dashboards
WhatsApp Integration
in one connected platform?
Digify Soft Solutions develops customised business software solutions covering:
Accounting
ERP
CRM
Inventory
POS
Manufacturing
Sales & Distribution
Service Management
HRMS
OCR
WhatsApp Integration
Dashboards
AI-enabled Automation
The platform can be configured around the business's requirements.
Move away from:
Excel
Paper Records
Separate Accounting Software
Separate CRM
Separate Inventory System
Manual WhatsApp Follow-Ups
and explore an integrated:
Digify Soft Solutions
ERP | CRM | ACCOUNTING | INVENTORY | POS | HRMS | AUTOMATION